Having a law office means having a lot of confidential documents. Whether your firm specializes in tort law or civil law, it is critical that you not only store documents safely, but that you also use the same care and precaution when you are removing the documents. When you have a law office, having filing cabinets full of hard copied law documents is par for the course, but eventually you have to make room for new files. So, when a case is over or closes and you don’t need certain files anymore, what do you do? Do you turn to a paper shredding company or do you do it yourself? Here are some reasons why you want to hire a paper shredding company and not shred the documents yourself.
First and foremost, hiring a paper shredding and document removal company, like Global Document Solutions, will allow your firm to focus on what it does best: practice law. When it comes down to it, your law firm doesn’t have the time to shred documents. Assistants and interns don’t want to spend their days shredding documents – they want to spend their day learning about law. So, when it comes to time management, hiring a document shredding company is vital.
Not only is time management an issue - a paper shredding company also uses secure practices and follows strict protocols. Security and confidentiality is perhaps just as important as time management, because there is a good chance that the documents your firm needs to shred have extremely private and privileged client information. These documents could also include financial information. When it comes down to it, having this information leaked could jeopardize cases and your client’s lives could be on the line.
Also, in house shredding won’t be able to handle the shear volume of documents that need to be shredded. Some paper shredding companies will actually visit your business, shred the documents safely and then they will make sure to incinerate the rest. This is peace of mind that you cannot get from in house shredding. When it comes down to it, if you have a large law firm, or if your firm deals with a lot of documentation, hiring a paper shredding company is by far the most efficient way to destroy documents. Moreover, it can be quite daunting for a law firm to figure out how to remove all the shredded documents once they are destroyed.
Lastly, there are certain protocols and state laws that dictate how and who can destroy documents. There are only a few paper shredding companies out there that have the certification to safely remove documents. The certification is required, because as a law firm, you want to know that the paper shredding business went through thorough certain checks in order to be approved and granted legal permission to shred documents. So, when you are looking for a paper shredding company, be sure to find out if they are a NAID, or National Association for Information Destruction, member. If they are not a member and don’t have the certification needed to shred documents, you probably want to keep doing your research.
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